I. CFIRS (California Fire Incident Reporting System) reports are required for the following situations:

A. Any incident within the Diamond Springs - El Dorado FPD boundaries which has been assigned an incident number.

B. Any incident within the Diamond Springs - El Dorado FPD boundaries which has not been assigned an incident number, but which should by its nature be documented. In such cases, the officer in charge shall request an incident number from dispatch.

C. Any incident to which a Diamond Springs - El Dorado FPD unit responds on a Mutual Aid or Auto Aid basis whether or not the responding unit arrives on scene. Exception: Medic 48 only or Medic 248 only responding within Service Area 7.

II. Responsibility for Reports

A. The Incident Commander for an incident is responsible for ensuring that the CFIRS report is completed.

B. All CFIRS reports will be completed by the person responsible for the report prior to that person going off-shift. If the person responsible for the report is not on shift, or is not a shift employee, the report shall be completed within 48 hours of dispatch. Other exceptions will be made on a case by case basis.

C. Exceptions will be made for incidents occurring where the person responsible for the report does not clear the incident scene prior one hour before shift change. In such cases the report shall be completed within 48 hours of dispatch.

II. CFIRS Software.

The Diamond Springs - El Dorado FPD uses a commercial version of the CFIRS software. Full explanations of the various codes for all entry fields can be found in the CFIRS manual.

III. Selected Entry Procedures for All Incidents.

A. Multi-Agency Incident Number.

1. Any incident where mutual aid or automatic aid was given or received requires a Multi-Agency Incident Number.

2. Each fire agency in the state is assigned a three-letter Multi-Agency Designator. An incident in the Diamond Springs/El Dorado Fire District has "DSP" at the start of the number. An incident to which we respond in another district should have that agency's designator. An example is "ECF" for El Dorado County Fire District.

3. Wildland Fires in our district are the responsibility of CDF. Therefore, any wildland fire in our district to which we respond should have an "AEU" designator.

B. Fire Reports

1. Only one type of fire can be listed in the "situations found" field.

2. If an incident involves more than one type of fire, such as a vehicle in a garage, then one fire is an exposure fire resulting from the first fire.

3. Exposure fires are reported as a separate fire utilizing the original incident number with a three-digit extension. As an example using the vehicle in a garage with the vehicle being the first fire, the vehicle would have an incident number such as 99001542-000. The garage fire would have an incident number of 99001542-001. A second exposure fire, such as another vehicle in the garage, would have an incident number of 99001542-002.

IV. Incident Narrative Procedures.

A. General. Always use complete sentences. Avoid abbreviations unless they are universally known by people who are not in the Fire or EMS field.

B. Response. Identify the type of incident to which you were originally dispatched. It is often not what you actually find when you arrive. Other response information will be by exception. Describe your response if it was from a location other than your duty station and/or other than code 3. Example: Engine 49 responded code 2 from Station 44.

C. Arrival. Describe what you actually found when you arrived. Be as specific as possible so that the reader can picture what was actually occurring

D. People. Include the names and ages or birth dates of people described in the incident. Describe their condition if it is appropriate.

E. Actions. Describe what you and your fellow employees did at the scene. Actions can be described by individual or company, whichever is most appropriate.

F. Assisting Agencies. Identify any assisting agency representatives on scene who might have written a report on the incident.

G. Investigation Results. We are required by law to investigate the cause of all fires in our district. Detail the results of any fire cause investigation.

H. Ending. End the narrative. If you responded to another incident from the existing incident or did not return to quarters, state that fact.

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